Small changes create big improvements.
PO mishaps will soon become a thing of the past by incorporating a few simple changes to the way you do things. Say goodbye to missed opportunities and incorrect data, and instead, say hello to a more refined purchase order process that you can rely on
1 - Let’s get digital...
There’s no time like the present to switch manual purchase order processing to something a little more sophisticated and current. In a digital world, there’s specialist software to help eliminate common PO errors, ensuring your data is entered, transferred and stored in an up-to-date way. Digital POs not only eliminate the need for time consuming manual data entry, but they remove the risk of lost, damaged or destroyed paperwork.
2 - Update the way you process invoices...
Time is of the essence, and it’s time to update your invoice processing to maximise efficiency. By using professional software, you’ll reduce the processing time, improve information control and save money – sounds good right? In a 2015 survey, it was uncovered that 62% of labour costs are consumed by account processing (CFO.com). Reclaim that time and money back and invest it elsewhere.
3 - Introduce document automisation...
Ensure your documents are all present and correct by implementing an automated approach. Clients will be impressed with the modern delivery of documents and you’ll have peace of mind that all the details you need to outline are already in place. You’ll not only get your POs out quicker, thus improving your customer service, but you’ll also be safe in the knowledge that attention to detail is guaranteed.
4 - No more duplicates...
Switching from paper to digital is key and it brings with it a whole host of benefits, not to mention the elimination of duplicate POs that can cause a constant headache for businesses. In the purchasing process, there can sometimes be a trail of up to seven documents and by going digital, there’ll be no human error, along with instantly identifying potential fraud.
5 - Everything has its place...
Running out of storage? No filing system? For SMEs in particular, these are frequent issues. By saying goodbye to paper, you’ll have a dedicated online space to store all the information you need, and the best part, as your business grows you needn’t worry about finding more space or the time to organise, cause everything will be just a few clicks away.
It’s clear the PO process will easily falter if it’s not precise and accurate enough, but that needn’t be the case. Once you streamline and simplify the process, you’ll wonder why you hadn’t done it sooner.
